STUDENT RECORDS:
A master file will be started when the student is accepted and will contain the application, transcripts, and other documents required for training purposes.
At completion of the program all official information (copy of transcripts, record of clinical performance, lab experiments and record of program completion), will remain on file, on-site for five years. Gurnick Academy of Medical Arts will maintain the transcripts for all students permanently. After five years following program completion, all other student’s information will be archived into electronic format and will be kept on an off-site computer server. Transcripts will be maintained indefinitely. Students are encouraged to make and archive copies of all important documentation throughout their training.
If a student withdraws prior to graduation, a summary statement of the student's progress and refund calculation as well as copy of the refund (if applicable) will be placed in the folder. This folder will be treated as described above.
Students may inspect their master file at any time under the direct supervision of the program director or an authorized staff member. Should a student find, upon the review, that there are records that are inaccurate or misleading the student may request that errors be corrected. In the event that a difference of opinion exists regarding the existence of errors, student may ask that a meeting be held to resolve the matter.
All student records are confidential and information from them will only be given to authorized persons. Data such as grades, Registry and State certification examination scores, health records, and performance evaluations may not be revealed without the student's consent. Only authorized personnel will have access to in-progress student evaluations and files. |
